Platform Update – April 7 2026

Improvements & Enhancements

Program Management & Registration

• Improved clarity in Program creation workflows by repositioning the “Discountable Fees” checkbox directly beneath the main fee field. Additional guidance has been added to clarify which fees are impacted by discounts, helping prevent confusion during setup.

• Added helpful notes to registration date fields, indicating that:

• Program opening runs daily at 12:00 PM (noon)

• Program closing runs at 12:00 AM (midnight)
  This ensures administrators better understand how selected dates will behave.

• Resolved an issue where paid participants were not properly updated from “Confirmed” to “Paid” after completing online payment.

• Improved validation for multiple choice registration questions by preventing programs from being saved if a question is created without answer options. A clear error message is now displayed during program setup, avoiding registration issues for users.

• Resolved an issue when sorting programs by date range in the Program Management admin view.

• Enhanced registration visibility by displaying program cost directly within program names during registration, allowing users to quickly see pricing without navigating elsewhere.

Officials Management

• Introduced improvements and expanded capabilities within the Officials module, including various stability enhancements and bug fixes.

• Updated the Officials structure to use “Officials Groups” as a more flexible way to organize officials, replacing the previous community and sport-based structure.

Facilities

• Added a scheduling conflict report for Facilities, enabling administrators to identify overlapping bookings.

• Conflicts are clearly listed

• Direct links allow managers to jump to the affected date on the facility schedule

• Canceled bookings are excluded from conflict detection to ensure accuracy

Equipment Booking & Loan Management

• Added validation for closed days within Equipment booking, ensuring users receive a clear error message when attempting to schedule pickups or drop-offs on unavailable dates.

• Expanded Equipment functionality to support optional invoicing and fee calculation, customizable by equipment type—allowing for more flexible rental and billing configurations.

Organization & Family Management

• Enhanced Family Profile management for administrators, allowing updates to linked accounts and family address details when access is granted.

• Updated Organization detail page language, renaming “Contact Us” to “Connect With Us” for a more welcoming and community-oriented tone.

Organization-to-Organization Membership Management & Financials

• Resolved an issue with the search bar on the Org-to-Org Membership Management page.

• Improved financial export formatting, ensuring numerical values download correctly as numbers rather than text—reducing errors and improving usability in spreadsheets.

Homepage & Navigation Experience

• Refreshed homepage design elements, including:

• Updated logo presentation (white logo on blue banner)

• Improved visibility of community names with capitalization and sizing adjustments

• Enhanced the “Happening Soon” section by:

• Displaying each organization once instead of listing every individual program

• Linking directly to the Organization details page and Programs tab

• Making organization names clickable for easier navigation
  These updates significantly reduce clutter and improve browsing clarity.

Communications & Notifications

• Added a daily summary email for administrators, sent at noon, highlighting programs that were automatically opened that day.

Destinations & Community Engagement

• Added a new link under the Info tab to the PlayFinder Cup Instagram page, allowing users to follow the journey of the traveling community trophy across participating communities.

Info & Content

• Reintroduced the “Newsletters” section under the Info tab, displaying community-specific newsletters in chronological order, with the most recent updates shown first.

What’s New & Where to Find Updates

• A scrolling marquee on the website highlights timely updates with a blue, clickable link that scrolls from right to left. Depending on relevance, the marquee may link to community announcements, newsletters, or platform release notes—making important information easy to find.

• Release notes (like these) are published regularly and are always available as “system updates” under the “Info” tab on the website. Community Newsletters can also be found under this tab.

Why This Matters

This release focuses on improving clarity in program setup, strengthening administrative tools, and enhancing the overall user experience across the platform. From clearer registration workflows and better financial exports to improved homepage navigation and expanded equipment capabilities, these updates are designed to reduce confusion, save time, and support more effective community participation.

If you have feedback, questions, or ideas for future improvements, we’d love to hear from you at Support@PlayFinder.ca.