The Quad County Whitecaps Female Hockey Association is a voluntary Association of "members" and 
''individuals'', as defined in By-Law 4, designed to promote and foster amateur hockey throughout the 
Female Quad County Zone as defined by Hockey Nova Scotia on a volunteer and non-profit basis. 
Hockey Nova Scotia is the self-governing body of all amateur hockey in Nova Scotia. 
The Quad County Whitecaps Female Hockey Association consists of amateur hockey players, registered 
team officials, Members and Individuals elected and/or appointed in accordance with the Association's' 
By-Laws. 
The Quad County Whitecaps Female Hockey Association members share the same goals, philosophy and 
responsibilities of membership, and agree to be governed by a set of By-Laws and policies. 
The Quad County Whitecaps Female Hockey Association’s objectives are to: 
a) grow the sport of amateur female hockey throughout the Female Quad Zone and support the
efforts of other FHA’s and zones across the province.
b) build strong development programs at the U7 to U18 divisions, that are capable of producing
best-in-class athletes.
c) show female players the path forward for a lifelong enjoyment of hockey.
d) develop partnerships in the community that support the development of strong female
programs in the U7 to U18 divisions

1.1. This organization shall be called Quad County Whitecaps Female Hockey Association (hereafter
referred to as QCWFHA) and shall be comprised of the Female Quad County Zone as defined by 
Hockey Nova Scotia.
1.2. Clubs/Teams within the QCWFHA shall be named Quad County Whitecaps.

2.1. Hockey Nova Scotia is the governing body of amateur hockey in Nova Scotia; an amateur
hockey player is one who is not participating in organized professional hockey. QCWFHA shall 
conduct itself to the betterment of female hockey within the Female Quad County Zone.
2.2. QCWFHA shall create a Board of Directors, which is responsible for the administration of the 
Association's By-Laws and Policies. The number of Directors shall be between 10-20. The 
subscribers to the Memorandum of Association of the society shall be the first directors of the 
Society.
2.3. QCWFHA is a member of Hockey Nova Scotia, the governing body of amateur hockey in Nova Scotia

3.1. Amendments can only be made to the By-Laws at the Annual General Meeting or at a Special
General Meeting of the QCWFHA. With a quorum in place, a three fourths majority of such
members entitled to a vote as are present in person is required to adopt an amendment to 
the By-law. (see By-Law 8)
3.2. Notices to amend the By-Laws must be received in writing or by electronic mail by the 
Association President 45 days before the Annual or Special General Meeting. The Association 
President shall communicate by posting on the QCWFHA’s web site all such proposed 
amendments thirty (30) days before the Annual or Special General Meeting.

4.1. Whenever used in the By-Laws, Rules or Policies, the words:
4.1.1. "Member" shall be deemed to include where the context permits, any person, teams, or 
association registered with QCWFHA or participating in games or activities of any kind sponsored or organized by QCWFHA.
4.1.1.1. The following are deemed to be “voting members” of QCWFHA:
4.1.1.1.1. Parents or Guardians of the registered hockey players older than 18 
years of age.
4.1.1.1.2. Individuals as defined within this section
4.1.1.1.3. Individuals elected in accordance with QCWFHA’s By-laws4.1.1.1.4. Individuals appointed in accordance with QCWFHA’s By-laws.
4.1.2. "Individual" shall include where the context permits, any player, coach, manager, 
official, volunteer affiliated with or associated with in any capacity, any team or 
association participating in games or activities of any kind sponsored or organized by 
QCWFHA or any of its members and shall include game officials older than 18 years of 
age.
4.1.3. "Membership in QCWFHA", as defined herein is purely voluntary, but application or 
acceptance of membership requires acceptance by QCWFHA.
4.1.4. Membership may be acquired by registration to the Registrar of QCWFHA, expressing 
compliance with and adherence to the By-Laws of QCWFHA and accompanied by the 
requisite fee for membership. The Registrar will then forward to the QCWFHA Board for 
acceptance. Implied acceptance is granted to all, except where required the Board may 
under guidance of Hockey Nova Scotia Female Council and Hockey Nova Scotia decide to 
revoke acceptance.
4.1.5. QCWFHA Memorandum of Association and By-Laws shall conform to the By- Laws of 
Hockey Nova Scotia and shall not at any time make any amendments to their own 
Memorandum of Association or By-Laws which conflicts with the By-Laws of Hockey 
Nova Scotia. Hockey Nova Scotia's Board of Directors through its Councils must approve 
such Memorandum of Association and any amendments to such Memorandum of 
Association or By- Laws on an annual basis.
4.2. A member may resign from membership in QCWFHA by submitting its resignation in writing to the Registrar of QCWFHA. Upon such resignation becoming effective such member shall forfeit all its rights and privileges.

4.3. All games played under QCWFHA, and the qualifications of all persons competing in such games as members of its Teams, Leagues or Associations shall conform to the By-Laws, Rules,  Guidelines, Procedures and Policies of QCWFHA and with the rules and conditions of competition adopted and prescribed by Hockey Nova Scotia.
4.4. Any member shall be subject to forfeiture or suspension in the event of failure to comply with 
any requirements of QCWFHA or any decree or ruling of the QCWFHA Executive Board of 
Directors and it is expressly stipulated that any decree of forfeiture or suspension when 
affirmed by two-thirds vote of the QCWFHA Board of Directors voting, shall be binding until the next Annual or Special General Meeting of QCWFHA.
4.5. The Female Quad County Zone consists of members who are involved in female hockey and fall within the boundaries of the Minor Hockey Associations of Antigonish, Canso, Cape Breton West and Strait-Richmond.
4.6. Members may also include members from other Hockey Associations or Zones who are 
permitted by Hockey Nova Scotia and the Executive of the Board of Directors to play on a 
Quad County Club Team. 

5.1. Any violation of the By-Laws or policies, or failure to accept and endorse all decisions of
QCWFHA or the Board of Directors shall render a member, or individual liable to expulsion by a  two-thirds vote of the QCWFHA Executive. (see By-Law 9)

6.1. The Executive Directors (also called the Executive) of the QCWFHA shall be the:
• President;
• Vice-President Hockey Operations
• Vice-President Development
• Vice-President Finance
• Vice-President Administration
6.2. The Appointed Directors of the QCWFHA shall be the:
• Risk Management Coordinator
• Registrar
• Finance Coordinator
• Coach Coordinator
• Secretary
• Ice Scheduler
• Division Coordinators (U9, U11, U13, U15, 
U18)
• Equipment Manager
• IT Coordinator
• Minor Hockey Female Reps
• Referee-in-Chief

6.3. The Executive Directors and the Appointed Directors shall also be known as the Board of 
Directors (also called the Directors).
6.4. The Executive Director positions shall be elected for a term of two (2) years at QCWFHA Annual 
General Meeting. If there is more than one candidate for any of the positions, then there 
shall be a vote. The voting for the Executive Directors shall require separate ballots. Election 
requires a majority of fifty (50%) plus one (1) of the votes cast. If more than two (2) 
candidates are seeking election for one (1) of these positions, then the candidate who 
obtains the fewest votes is declared defeated. Voting continues until the required majority is 
obtained. 
6.5. The Vice-President Finance is preferred to be a person from a financial background holding a  designation of CPA or similar professional experience.
6.6. Any Executive Director vacancy will be temporarily filled by the remaining Executive until the next Annual General Meeting. 
6.7. President's Responsibilities
6.7.1. The President shall:
6.7.1.1. Be the Chair of the Board of Directors. Preside at all the meetings of QCWFHA. 
They shall generally perform the duties usual to the Office of President and may 
at their discretion, order the calling of a Special General Meeting of QCWFHA 
or its Committee(s).
6.7.1.2. Be a voting member of the Board of Directors
6.7.1.3. In the case of emergency, may exercise all the duties and powers of any of the 
Board of Directors, but such action shall be referred within fifteen (15) days to 
the Board of Directors for approval or rejection.
6.7.1.4. Has the power to suspend any member/volunteer under the jurisdiction of 
QCWFHA to include but not limited to: player, team official, league 
volunteer/board member, association volunteer/board member, coach or 
referee for any breach or violation:
6.7.1.4.1. of the provisions of the By-Laws and Playing rules,
6.7.1.4.2. of any decision or ruling of the Board of Directors.6.7.1.4.3.
6.7.1.4.4.
6.7.1.4.5.
involving unsportsmanlike conduct on or off the ice. 
involving maltreatment of any officials. 
involving an alleged infraction of the amateur definition. 
6.7.1.5. Provided that the President or designate is satisfied that such player, coach, 
manager, team member or individual has committed such breach or violation. 
Such suspension will be automatically and continuously effective until dealt with 
by the Board of Directors who shall deal with such suspension within fifteen (15) 
days.
6.7.1.6. Convene Complaints Committees to investigate and recommend complaint 
resolutions to the Board of Directors for complaints that arise within QCWFHA.
6.7.1.7. Be responsible for the regulatory side of QCWFHA including rules, regulations 
and policy. 
6.7.1.8. The President or designate shall have the power to impose such suspension in 
respect to any incident which may occur at anytime whether having to do with a 
game of any kind (exhibition, regularly scheduled or otherwise). Such 
suspension automatically terminates at the expiration of the period of 
suspension. All QCWFHA teams will recognize such suspensions and the 
President shall notify those necessary of such suspensions and penalties. Any 
person so suspended shall have the right to appeal to Hockey Nova Scotia.
6.7.1.9. The President is an ex-officio member of all committees and shall have signing 
authority with any one of the designated signing officers approved by the Board 
of Directors.
6.7.1.10. The President shall be the official representative to Hockey Nova Scotia and 
shall attend the General and Special Meetings of Hockey Nova Scotia.
6.8. Vice-President Hockey Operations – Responsibilities
6.8.1. The Vice-President Hockey Operations shall:
6.8.1.1. Report directly to the President.
6.8.1.2. Report directly to the President and in the absence of the President, shall 
exercise the powers and duties of the President and shall also perform all duties 
assigned by the President.

6.8.1.3. Be a voting member of the Board of Directors. 
6.8.1.4. Be responsible for the Hockey Operational side of QCWFHA including ice 
scheduling and ice contracts.
6.8.1.5. Be a liaison between QCWFHA and the Leagues in which it plays. 
6.8.1.6. In cooperation with the Vice-President Development organize and oversee the 
tryout /evaluation process.
6.8.1.7. Be the Board of Director’s liaison and be responsible for the monitoring of 
Divisional Coordinators and the levels they coordinate.
6.8.1.8. Be a member of the Development Committee.
6.8.1.9. Serve on committees as required.
6.8.1.10. Administer the applicable policies of the Association.
6.8.1.11. Other duties as assigned by the President.
6.9. Vice-President Development – Responsibilities
6.9.1. The Vice-President Development is responsible for the management of the 
Association's development program and is the principal contact person within the 
Association for all player, coach or official skill development activities. More specifically, 
the Vice-President Development’s duties include but are not limited to:
6.9.1.1. Defining and managing the Coach interview process working with the Coaching 
Coordinator.
6.9.1.2. Perform activities during the QCWFHA tryout / evaluation process and 
development programs.
6.9.1.3. Confirming the appointment of all Head Coach, Assistant Coach, Trainers and 
Managers.
6.9.1.4. Liaise with Hockey Nova Scotia Development personnel on coach & player 
development activities and programs.
6.9.1.5. Outline the budgetary requirements for the overall development program and 
provide the leadership within the Association to achieve the program objectives.

6.9.1.6. Manage team staff disciplinary activities.
6.9.1.7. Work with Risk Management Coordinator to ensure bench staff meet all Hockey 
Nova Scotia Requirements
6.9.1.8. Administer the applicable policies of the Association.
6.9.1.9. Perform other duties as assigned by the President.
6.10. Vice-President Finance – Responsibilities
6.10.1. The Vice-President Finance shall report directly to the President, and be the Chair of the
Finance Committee, and in addition to the duties of the Finance Committee shall: 
6.10.1.1. Be a voting member of the Board of Directors. 
6.10.1.2. Be responsible for all aspects related to finance including business planning. 
6.10.1.3. Be responsible for budget development and maintenance and all aspects of 
financial support to ensure the effective operation of QCWFHA.
6.10.1.4. Keep proper books of accounts.
6.10.1.5. Present to the Annual General Meeting (AGM) and/or the Special General 
Meeting (SGM) of QCWFHA an Annual Report showing:
6.10.1.5.1. The results of the yearly operation of QCWFHA, including an annual 
budget.
6.10.1.5.2. Such other financial reports and matters as may appear to be of interest 
to QCWFHA or that the Board of Directors of QCWFHA may prescribe, 
including an annual budget.
6.10.1.6. Receive, in the name of QCWFHA, all monies which shall be deposited in one or 
more chartered banks of QCWFHA, and payout of the funds of QCWFHA any 
costs, charges and expenses involved in the Administration and operation of 
QCWFHA in accordance with the policies and guidelines as laid down from time 
to time by the Finance Committee.
6.10.1.7. Invest money in the name of QCWFHA in accordance with Policies and 
Guidelines as approved by the Finance Committee.
6.10.1.8. The Vice President Finance shall annually present to the members a written 
report on the financial position of the society. The result shall be in the form of a Notice to the Read and shall include:
a) a balance sheet showing its assets, liabilities and equity, and
b) a statement of its income and expenditures in the preceding fiscal year.
c) a copy of the Financial Report shall be signed by the Auditor or two
Executive Directors.
d) A signed copy of the financial report shall be filed with the Registrar within
fourteen (14) days after each Annual General Meeting
e) An auditor o of the Society may be appointed by the members at the Annual
General Meeting and, if the members fail to appoint an Auditor, the
Executive Directors may do so.
6.10.1.9. Serve on committees as required by the Board of Directors or the President.
6.10.1.10. Coordinate payment of all invoices and accounts in a prompt and orderly 
manner. 
6.10.1.11. Work closely with the Registrar to ensure all fees are paid and accounted for.
6.10.1.12. Work closely with the Finance Coordinator on the collection of delinquent 
accounts and will take appropriate action to correct the situation of returned 
cheques. An approved fee will be charged to the individual member for all 
returned cheques.
6.10.1.13. Administer the applicable policies of the Association.\Other duties as assigned 
by the President.
6.11. Vice-President Administration – Responsibilities
6.11.1. The duties of the Vice-President Administration include but are not limited to:
6.11.1.1. Responsible for taking and preparing the minutes of all Board of Directors 
meetings.
6.11.1.2. Be a voting member of the Board of Directors.
6.11.1.3. Working closely with the Secretary to ensure copies of the minutes of all 
meetings are as expeditiously as possible are share with the members of the 
Board of Directors and such other persons as authorized by the Executive. The 
minutes, will be reviewed at the next Board of Directors meeting and when approved shall be noted in the minutes of that meeting.
6.11.1.4. Maintaining an archive of the minutes of all the meeting.
6.11.1.5. Working closely with the Registrar, organize, supervise and control all 
registration procedures and will supply the Board of Directors with master 
registration lists as soon as reasonably possible;
6.11.1.6. Administer the applicable policies of the Association.
6.11.1.7. Review, maintain and administer all procedures and policies of the Association.
6.11.1.8. May be called upon by the President to draft correspondence on behalf of the 
Association.
6.11.1.9. Perform other duties as assigned by the President.
6.12. Risk Management Coordinator – Responsibilities
6.12.1. The duties of the Risk Management Coordinator include but are not limited to:
6.12.1.1. Administer and track coaching certification requirements, communicate 
certification opportunities, and advise Division Coordinators of those coaches 
and team staff who are not in compliance with certification requirements as 
determined by Hockey Nova Scotia.
6.12.1.2. Ensure the Association is properly insured.
6.12.1.3. Provide advice to the Board of Directors on actions required to mitigate the 
Associations’ risk.
6.12.1.4. Recommend appropriate training courses for coaches where appropriate.
6.12.1.5. Recommend first aid training and special courses where appropriate.
6.12.1.6. Administer the applicable policies of the Association.
6.13. Registrar – Responsibilities
6.13.1. The duties of the Registrar include but are not limited to:
6.13.1.1. Report to the Vice-President Administration and shall assist in the organization, 
supervision and control of all registration procedures.6.13.1.2. Supply each of the Division Coordinators and designated members of the Board 
of Directors with master registration lists as soon as reasonably possible.
6.13.1.3. Maintain a record and work closely with the Vice-President Finance to ensure all 
funds are collected and accounted for.
6.13.1.4. In conjunction with the Vice-President Finance, establish a pro-rata refund of 
Association fees based upon individual circumstances for cases partial 
membership when the member cannot participate for a full season and wishes 
to withdraw as per Association policy.
6.13.1.5. Administer the applicable policies of the Association.
6.14. Finance Coordinator – Responsibilities
6.14.1. The duties of the Financial Assistance Coordinator include but are not limited to:
6.14.1.1. Report to the Vice-President Finance and shall assist in the organization, 
supervision and control of all Association and team fundraising policies and 
procedures.
6.14.1.2. Be a member of the Finance Committee.
6.14.1.3. Review, advise and provide approval for all QCWFHA team fundraising activities.
6.14.1.4. Maintain a record and work closely with the Vice-President Finance to ensure all 
team budgets are submitted in accordance with the Team Finances & 
Fundraising Policy.
6.14.1.5. In conjunction with the Vice-President Finance, develop and maintain a team 
finance worksheet which is to be used by and submitted by all teams.
6.14.1.6. Assist Vice-President Finance with posting of account payments, invoice 
payments, account and bank reconciliations. 
6.14.1.7. Audit all team expenditures and approve proposed, interim and final Team 
Budgets.
6.14.1.8. Administer the applicable policies of the Association.
6.15. Coach Coordinator – Responsibilities
6.15.1. The duties of the Coach Coordinator include but are not limited to:6.15.1.1. Report to the Vice-President Development and shall work closely with all 
Division Coordinators, Risk Management Coordinator and other Board of 
Directors members.
6.15.1.2. Working with the Vice-President Development Accepts applications for Coach 
positions, implements and coordinates the coach interview process.
6.15.1.3. Is a member of the Coach Selection Committee. 
6.15.1.4. Working with the Vice-President Development is responsible for the 
implementation and updating of the Coach Selection Policy. This includes 
keeping a current copy.
6.15.1.5. May propose changes to the Coach Selection Policy but must receive approval 
from the Executive.
6.15.1.6. Keeps the coaches of all teams informed of all matters relevant to the coaching 
of their teams.
6.15.1.7. Informs all coaches of development opportunities.
6.15.1.8. Implements, maintains and makes available Coaching Resources on the 
QCWFHA website.
6.15.1.9. Liaises with the Vice-President Hockey Operations with respect to League 
matters.
6.15.1.10. Implements and organizes coach evaluations at the end of the hockey season. Is 
custodian of coach evaluations and shall provide a report to the Board of 
Directors at the end of the hockey season.
6.15.1.11. Administer the applicable policies of the Association.
6.16. Secretary – Responsibilities
6.16.1. The duties of the Secretary include but are not limited to:
6.16.1.1. Report to the Vice-President Administration and shall work closely with the 
Board of Directors.
6.16.1.2. Ensuring the Association membership is aware of activities, opportunities, 
successes and relevant issues by effectively using the association website and 
other appropriate public media.6.16.1.3. Keep an accurate record of the proceedings of all meetings of the Association, 
Board of Directors and the Executive.
6.16.1.4. Accepts applications for Executive positions and notifies candidates of their 
election.
6.16.1.5. Notifies the Directors of all meetings and prepares the agenda. 
6.16.1.6. Is custodian of the books and records, and the minutes of all the meetings of the 
Association.
6.16.1.7. May be called upon by the President to draft correspondence on behalf of the 
Association.
6.16.1.8. Publish any regular or occasional QCWFHA Newsletters.
6.16.1.9. Review (and edit as necessary) and submit correspondence to IT Coordinator for 
publishing on website, email, and via social media.
6.16.1.10. Book rooms for meetings.
6.16.1.11. Administer the applicable policies of the Association.
6.17. Ice Scheduler – Responsibilities
6.17.1. The duties of the Ice Scheduler include but are not limited to:
6.17.1.1. Secure the rental of ice facilities for the Association. In performing this duty, the 
Ice Coordinator will follow the principles and policies established by QCWFHA.
6.17.1.2. Work with the Vice-President Hockey Operations and the Vice-President Hockey 
Finance in the preparation of the recommended budget. Special attention must 
be paid to potential inflation of ice rental costs for the upcoming season. 
6.17.1.3. Communicate with all teams when surplus ice is available for purchase.
6.17.1.4. Develop and maintain a robust and accurate Ice-use Log for all ice sessions used 
by QCWFHA teams.
6.17.1.5. Administer the applicable policies of the Association.6.18. Division Coordinator (U9, U11, U13, U15 and U18) – Responsibilities
6.18.1. There shall be Division Coordinators selected by the Executive from interested members 
whose names shall be submitted through an open recruitment process.
6.18.2. The duties of the Division Coordinator include but are not limited to:
6.18.2.1. Support communications between the Executive, Coaching/Bench staff and 
parents.
6.18.2.2. Report to the Vice-President Hockey Operations and shall assist in the 
evaluation or placement processes at the appropriate level.
6.18.2.3. Division Coordinators shall be selected for the following divisions:
• U9
• U11
• U13
• U15
• U18
6.18.2.4. Administer the applicable policies of the Association.
6.19. Equipment Manager – Responsibilities
6.19.1. The duties of the Equipment Manager include but are not limited to:
6.19.1.1. Maintain an up to date inventory of all jerseys and equipment.
6.19.1.2. Issue and obtain receipt for all jerseys and equipment at the start of the season 
and ensure all jerseys and equipment are returned and accounted for in the 
spring.
6.19.1.3. Arrange for the repair of jerseys and equipment where necessary.
6.19.1.4. Recommend purchase of jerseys and equipment to the Executive where
applicable.
6.19.1.5. Assist the Vice-President Finance in the preparation of the budget with respect 
to the jerseys and equipment replacement requirements.
6.19.1.6. Under the direction of the Board of Directors, provide recognition to corporate 
team sponsors by ensuring that advertising crests are attached to the team jerseys appropriately.
6.19.1.7. Develop an Apparel Policy and identify exclusive suppliers for the Association.
6.19.1.8. Administer the applicable policies of the Association.
6.20. IT Coordinator – Responsibilities
6.20.1. The duties of the IT Coordinator include but are not limited to:
6.20.1.1. Report to the Vice-President Administration and shall work closely with the 
Board of Directors.
6.20.1.2. Ensuring the Association membership is aware of activities, opportunities, 
successes and relevant issues by effectively using the association website and 
other appropriate public media.
6.20.1.3. Maintain and remain active on all QCWFHA social media platforms.
6.20.1.4. May be called upon by the Board of Directors or Executive to share or post 
communication on Social Media.
6.20.1.5. Share or Post on Social Media communications from Hockey Nova Scotia and/or 
Hockey Canada.
6.21. Minor Hockey Female Reps – Responsibilities
6.21.1. The duties of the Minor Hockey Female Reps include but are not limited to: 
6.21.1.1. Report to the President of the Association
6.21.1.2. Liaison between the MHAs in the Quad County Zone and QCWFHA.
6.21.1.3. The MHAs are Antigonish, Canso, Cape Breton West and Strait-Richmond. There 
will be one rep position for each MHA. 
6.21.1.4. Attend the meetings of the MHA they are assigned and provide updates on 
female hockey. Note questions, comments and bring them back to QCWFHA to 
be addressed.
6.21.1.5. Provide updates to QCWFHA on MHA's 6.22. Referee-in-Chief – Responsibilities
6.22.1. The duties of the Referee-in-Chief include but are not limited to:
6.22.1.1. Report to the Vice-President Hockey Operations of the Association.
6.22.1.2. Recruit and train qualified officials for use by the Association.
6.22.1.3. Coordinate the scheduling of Officials and Timekeepers within the Association.
6.22.1.4. Recommend an Officials’ fee schedule to the Executive for inclusion in the 
annual budget which will take effect at the beginning of the next hockey season. 
All Officials' fees for regular season and playoff league play will be paid directly 
by the Association. Individual teams will pay the Official’s fees directly for all 
exhibition games.
6.22.1.5. Maintain a work log on all Association Officials which may be requested from 
time to time by the Executive.
6.22.1.6. Provide to the Executive written evaluations for all Association Officials at least 
once yearly, normally at the conclusion of the hockey season.
6.22.1.7. Administer the applicable policies of the Association.
6.22.1.8. The Referee-In-Chief cannot be a Head Coach, Assistant Coach, Manager or 
Trainer in the Association.

7.1. The Board of Directors shall consist of the Executive Directors (see By-Law 6) as well as
Appointed Directors.
7.1.1. The Board of Directors shall be determined as follows: (as further described in By-Law 6 
and By-Law 7). 
7.1.1.1. The President shall be elected for a term of two (2) years at QCWFHA’s Annual 
General Meeting.
7.1.1.2. The Vice-President Hockey Operations shall be elected for a two (2) year term at 
QCWFHA’s Annual General Meeting.
7.1.1.3. The Vice-President Development shall be elected for a two (2) year term at 
QCWFHA’s Annual General Meeting.
7.1.1.4. The Vice-President Finance shall be elected for a two (2) year term at QCWFHA’s 
Annual General Meeting.
7.1.1.5. The Vice-President Administration shall be elected for a two (2) year term at 
QCWFHA’s Annual General Meeting.
7.1.1.6. The Risk Manager, Registrar, Finance Coordinator, Coach Coordinator, 
Secretary, Ice Scheduler, Equipment Manager, Development Coordinator, Risk 
Management Coordinator, IT Coordinator, Minor Hockey Female Reps and 
Referee-in-Chief shall be appointed for a two (2) year term by the elected 
members of QCWFHA’s Board of Directors. 
7.1.1.7. The Division Coordinators (U9, U11, U13, U15 and U18) shall be elected for a 
one (1) year term by the Executive through a majority vote.
7.1.1.8. For clarity, the elected members of the Board of Directors of QCWFHA are the 
President, the Vice-President Hockey Operations, Vice-President Development, 
Vice-President Finance and Vice-President Administration. These elected 
members are the voting members of the Board of Directors. Those members 
appointed to the Board in By-Law 7.1.1.6 can make motions to the Board of 
Directors, are active participants in the debate of voting items, but do not have 
a vote at the Board of Directors. 7.1.2. Any persons who have been duly elected or appointed to a new position with QCWFHA 
at the QCWFHA AGM will start their new position on the first Monday following the 
QCWFHA AGM.
7.2. The management of the operation of QCWFHA shall be vested in the Board of Directors who, in 
addition to the powers and authorities provided by these By-Laws or otherwise expressly 
conferred upon them, may exercise all such powers and do all such acts and things as may be 
exercised or done by QCWFHA and are not hereby or by statute expressly directed or required 
to be exercised or done by QCWFHA in general meeting, but subject nevertheless to the 
provisions of the statutes in that behalf and of these By-Laws as amended from time to time by 
QCWFHA in general meeting; provided that no by-law so made shall invalidate any prior act of 
the Executive that would have been valid if such by-law had not been made. Without restricting 
the generality of the terms of the last preceding By-law and without prejudice to the powers 
conferred thereby, and the other powers conferred by these By-laws, the Executive Directors 
shall have power:
7.2.1. to take such steps as they see fit to carry out any agreement or contract made by or on 
behalf of QCWFHA;
7.2.2. to purchase or otherwise acquire for QCWFHA any property, rights or privileges that 
QCWFHA is authorized to acquire, and at such price and generally on such terms and 
conditions as they see fit;
7.2.3. that QCWFHA can only issue debentures or mortgages borrowed by it, with the sanction 
of a special resolution; 
7.2.4. to make and give receipts, releases and other discharge for money payable to QCWFHA 
and proclaims and demands of QCWFHA;
7.2.5. from time to time the members may repeal, amend or add to these by- laws by a 
special resolution; no by-law or amendment to by-laws shall take effect until the 
Registrar of Joint Stock Companies approves it; 
7.2.6. to enter into all such negotiations and contracts, rescind and vary all such contracts, and 
execute and do all such acts, deeds and things in the name and on behalf of QCWFHA as 
they may consider expedient for or in relation to any of the matters aforesaid or 
otherwise for the purposes of QCWFHA;
7.2.7. to adjudicate all disputes between QCWFHA teams, QCWFHA members or any other 
members or individuals which arise which are not possible to be resolved through 
normal process.
7.2.8. to impose and enforce appropriate penalties for any violation or breach of the By- Laws, 
Policies or Playing Rules of Hockey Nova Scotia or for any violation or breach of any decision or ruling of the Board of Directors.
7.2.9. to authorize use of QCWFHA name, logos, images, and brand by partners, Hockey Nova 
Scotia and clubs within the QCWFHA.
Signing authority for financial matters or as an Officer of QCWFHA is limited to the President, Vice￾President Hockey Operations, Vice-President Administration and the Vice-President Finance. This 
includes wiring cheques. 
Each Executive director shall have one (1) vote. The President shall only vote in the event of a tie.
During the hockey season, any vacancy in the Board of Directors shall be filled by an appointment by the 
Executive. All vacancy appointments shall be approved by the remaining Executive via majority vote and 
be in place until the next annual meeting.
By a majority vote, the Executive, at any meeting of the Board, any member of the Board of Directors 
who, by being remiss or neglectful to duty, or who by conduct intending to impair his/her use in 
QCWFHA shall be deemed to have forfeited his/her position.
Any member of the Board of Directors may be removed from office by Ordinary Resolution passed by the members voting at a Special Meeting called for that specific purpose.

8.1. The Annual General Meeting of QCWFHA shall be held in the province of Nova Scotia no later
than the last Saturday in June of each year with a minimum of 30 days' notice by way of 
electronic mail and by posting on the QCWFHA website. The date, place and time of such 
meeting shall be at the discretion of the Board of Directors of QCWFHA.
8.2. Final notice of the Annual General Meeting of QCWFHA shall be sent by the Vice-President 
Administration at least 7 days prior to the date of such meeting by way of electronic mail or the 
QCWFHA web site and include a copy of the proposed agenda.
8.3. There may be a Semi-Annual Meeting of QCWFHA held no later than the last Saturday of 
February of each year with a minimum of 30 days' notice by way of electronic mail or by 
posting on the QCWFHA website. The date, place and time of such meeting shall be at the 
discretion of the Board of Directors of QCWFHA.
8.4. Special or General Meetings may be called by the President upon not less than 7 days' notice to 
those as outlined in By-Law 9 by way of electronic mail or the QCWFHA web site. A special or 
general meeting shall be called by the President if requested to do so in writing by 25% of the 
voting delegates.
8.5. Special Meetings may be called by:8.5.1. the Board with written submission to the President with 2/3 of the board of Directors; 
8.5.2. members who collectively hold at least 25% of the total current membership of the 
Association. Any request shall be made in a written submission to the President of the 
Board, and must set out the purpose for which such a meeting is being requested.
8.5.3. Any Special Meeting requested under By-Law 10.5 shall be called by the president 
within twenty-one (21) Days of its receipt of the request;
8.5.4. The President shall prepare the agenda for the Special Meeting, and shall limit that 
agenda to the items specified in the special meeting request;
8.5.5. The agenda of the Special Meeting may not be altered;
8.6. At all Annual, Semi-Annual or Special Meetings of QCWFHA a quorum shall consist of at least 10
eligible-voting members with no proxy votes;
8.7. At all Regular Meetings held by the Board of Directors, a quorum shall consist of at least 4 eligible-voting Executives;
8.8. The business of the Annual General Meeting/Semi-Annual Meeting of QCWFHA shall be to receive and consider the financial statements/budgets of QCWFHA, the reports of the 
Directors, to elect and appoint Executive Directors in accordance with the process as contained in these By-Laws and to transact any other business which under these By-Laws ought to be transacted at an ordinary general meeting.

9.1. At the Annual General Meeting, Semi-Annual Meeting and Special or General Meetings of
QCWFHA, the following shall be entitled to one (1) vote each.
9.1.1. A member as defined by By-Law 4 of this document.
9.2. At regular meetings which shall include only the Board of Directors, only the Executive 
Directors shall have a vote as outlined in By-Law 7.
9.3. At all meetings of QCWFHA or of its Committees, voting shall be by a show of hands, unless otherwise decided.
9.4. Proxy votes for voting members of the Board of Directors will be accepted at any meeting other than the AGM, Semi-Annual General Meeting and special meeting called by the Board or 
Members at which voters must be present.

10.1. No Board Member of QCWFHA shall have any connection with or hold any position 
whatsoever with any club/team or league under the jurisdiction of Hockey Nova Scotia 
or Hockey Canada without permission from the Board of Directors via a vote.
10.2. A potential conflict of interest is deemed to exist when a Board Member of QCWFHA is 
involved:
10.2.1. As a member of an amateur hockey association, team or league;
10.2.2. Receives remuneration of any amount for any position of an amateur hockey 
association, team or league;
10.2.3. In holding any position on an amateur hockey association, team or league.
10.3. When a potential conflict is deemed to have arisen, the member involved:
10.3.1. Shall immediately notify the QCWFHA Board of Directors;
10.3.2. Shall not participate in discussions and shall withdraw/absent themselves from the 
meeting when any item is being discussed by the Board Member or any of its 
committees which the presiding chair considers a conflict;
10.3.3. Shall not solicit information on any such item; and
10.3.4. Shall not be provided any information on any such item by any committee member or 
employee.
10.3.5. Abide by the decision of the Board of Directors.

11.1. The Executive of the Association may from time to time develop supplementary policies 
and procedures to aid in the operation and administration of the Association. These 
supplementary policies and procedures will be placed on the association website.

12.1. The members may inspect the Annual Financial Statements and Minutes of the 
membership and Director's Meetings at the registered office of the QCWFHA with two 
week’s notice. All other books and records of QCWFHA may be inspected by any member at any reasonable time within two days prior to the Annual General Meeting at 
the registered office of QCWFHA.
12.2. The Executive Directors shall serve without remuneration and shall not receive any 
profit from their positions; while the directors may receive compensation at the 
discretion of the Executive Directors. However, reasonable expenses incurred in the 
performance of his/her duties relating to the Board of Directors may be reimbursed
12.3. The QCWFHA shall not make loans, guarantee loans or advance funds to any Director 
and no funds of QCWFHA shall be paid to or be available for the personal benefit of any 
member.

Players wishing to play female hockey in Nova Scotia must register online with one of seven 
geographical zones based on where they live. These zones are made of the regions represented by Hockey Nova Scotia's current Minor Hockey Association (MHA) borders. Registration is done online through the Hockey Canada Online Registration System.
Quad County Whitecaps Female Hockey Association (QCWFHAA) is the recognized governing body for female hockey within the Quad County Zone. This includes players who live within the borders of the Antigonish MHA, Canso MHA, Cape Breton West MHA and Strait Richmond MHA.

a) The QCWFHA will determine Registration dates and fees on an annual basis. This information will be posted on the QCWFHA website (playfinder.ca).
b) The Registrar shall prepare a written communication for Registration requirements, which will ultimately be distributed to QCWFHA members via email.
c) The Registrar shall present the Executive with an accurate listing of all players, after registration has been completed.
d) Registration Fees are encouraged to be paid in full at the time of registration, however, payment options are available as follows:
Up to October 15th 33% 
Due November 15th 33%
Due December 1st Balance owing
e) All Registration Fees must be paid in full on or before Dec 1st of the current hockey 
season. No Player will be permitted to participate in any practice, game, or any other
QCWFHA sanctioned event until full payment is received.
f) All Registration Refunds will be subject to a $15 administration fee.
g) All cheques returned NSF will be subject to a $15 fee.
h) Refunds of Registration Fees will be given for players who cease playing hockey with
QCWFHA due to reasonable circumstance according to the following schedule:
Date Player Leaves Refund Amount (subject to administration fee)
Up to October 1st 100%
Oct. 2nd - Oct. 31st 75%
Nov. 1st - Nov. 30th 50%
Dec. 1st - Dec. 30th 25%
After Jan. 1st 0%
i) Exceptions will be made for Players with extenuating circumstances. These can include but are  not limited to a Player moving away from the Quad County Zone or suffering injuries that 
prevent the Player from playing the remainder of the season. Before exceptions can be made for  medical reasons, supporting documentation must be submitted to the to QC Executive.

Fee Structure - 2025-26 Season

This year QC has a programming fee of $400. If your player is registering for Rep there will be additional rep fees, which will vary depending on the tier and division  your player plays on. 

$125 Insurance /Admin fee is included in above programming fees

Note: Fees below are subject to change pending ice requirements for teams.

Rep Goalies with their own gear
$150 team fee

Discounts:
Child 1: 0%
Each additional Child: 40%

Discounts are applied by sorting children based on individual fees from highest to lowest.  Discounts are not applied to late fees, fees owed from previous seasons or Lottery Buyout fees.

Game jerseys will be distributed to Team Managers by the QCWFHA Equipment Manager. Player name bars are permitted on jerseys, but must be stitched (NO GLUE). C's and A's are not to be pressed onto jerseys and have to be stitched 
(zig-zag only being permitted).
QCWFHA does not require a jersey deposit, but Jerseys must be returned to QCWFHA by April 30th of the current hockey year. Returns are to be managed by the Team Manager working with the  Equipment Manager. If the jersey is not returned by April 30th of that hockey season and in reasonable  condition the family will be charged $80 per jersey.

All bench staff are required to have the credentials and a valid Criminal Record Check as outlined by Hockey Nova Scotia. The link to the requirements is:
https://hockeynovascotia.ca/coach/coaching-requirements
All of the required courses are provided in the fall of each season and the deadline is December 1st for bench staff to complete these requirements. Bench staff that do not meet this deadline will be removed from the roster. All required courses are paid for by QCWFHA. 
QCWFHA teams must have at least one female member on the team's bench staff that is a coach or manager.

This Code of Conduct identifies the standards of behavior that are expected of all QCWFHA
members, including players, coaches, parents, directors, and volunteers. The QCWFHA is committed to providing and maintaining a minor hockey environment where all individuals are treated with respect.
The following information deals with specific guidelines for the behavior of Parents, Players, Coaches,  On and Off-Ice Officials and Executive members and forms the QCWFHA Code of Conduct.
During the course of all QCWFHA activities and events, members of the QCWFHA shall conduct themselves at all times in a fair and responsible manner. They shall refrain from comments or actions that are disrespectful, offensive, abusive, racist, or sexist. Behavior that constitutes harassment or abuse (as defined by Canadian Hockey governing bodies) will not be tolerated by the QCWFHA. 
Members shall avoid behavior that brings the QCWFHA or the sport of Hockey into disrepute, including but not limited to abusive use of alcohol and non-medicinal use of drugs, or that endangers the safety of others.
QCWFHA members shall at all times adhere to the QCWFHA and Hockey Nova Scotia policies and regulations governing QCWFHA events and activities. Failure to comply with the Codes of Conduct may  result in disciplinary action in accordance with the Discipline policy and guidelines of the QCWFHA. Such  action may result in the member losing the privileges that come with membership in the QCWFHA including the opportunity to participate in QCWFHA activities.
QCWFHA members are encouraged to wear their Whitecaps colors with pride and remember that when doing so they are not only representing their team, but also their community and their families.

• Respect and adhere to the ideals, policies, and rules determined by Hockey Canada, Hockey 
Nova Scotia and QCWFHA. 
• Work with on ice officials, coaches, parents, and other executive members to provide a positive 
and safe experience for all participants.
• Support programs that train and educate players, coaches, parents, officials and volunteers.
• Promote and publicize your programs.
• Never appear for an association event while intoxicated by drugs or alcohol.
• Communicate with parents by being available to answer questions and address problems 
throughout the season.
• Treat all players, coaches, and other volunteers with fairness, to promote fair play and 
sportsmanship.
• Recruit volunteers, including coaches, who demonstrate qualities conducive to being role 
models to the youth in our sport.
• Perform your duties impartially, in furtherance of the aims of the QCWFHA. 
• Do not use your position or influence to further purely personal objectives

• Respect and adhere to the ideals, policies, and rules determined by Hockey Canada, Hockey 
Nova Scotia, QCWFHA and my team.
• Act as a leader of my team and act in a highly professional manner at all hockey related 
activities.
• Be responsible for my behavior and the behavior of my team.
• Respect the rules of the game, opponents, officials and their decisions.
• Show respect to the players and parents of my team.
• Respect the facilities, either home or away, in which my team plays.
• Exhibit a high degree of sportsmanship, teamwork and positive attitude at all times when 
representing my team and the Association.
• Refrain from using foul language towards my players, other coaches, officials or opponents.
• Show respect for the decisions, judgment and authority of the officials and timekeepers.
• Show respect for the feelings and abilities of the players on the other team.
• Accept the capabilities of all players.
• Accept defeat gracefully…love the game above the prize.
• Care more about the child than winning the game. Remember players are involved in hockey for fun and enjoyment.
• Be a positive role model to your players, display emotional maturity and be alert to the physical safety of players.
• Do not appear for games or practices while intoxicated by alcohol or drugs.
• Be generous with your praise when it is deserved; be consistent, honest; be fair and just; do not criticize players publicly; learn to be a more effective communicator and coach.

• Organize practices that are fun and challenging for your players. Familiarize yourself with the  rules, techniques and strategies of hockey; encourage all your players to be team players.
• Maintain an open line of communication with your players’ parents. Explain the goals and 
objectives of your association. Be concerned with the overall development of your players.
• Stress good health habits and clean living.
• Failure to comply with this code of conduct may result in disciplinary action as outlined in the  QCWFHA Disciplinary policy.

• Support my child with positive encouragement.
• Respect and adhere to the ideals, policies, and rules determined by Hockey Canada, Hockey 
Nova Scotia, QCWFHA and the team.
• Encourage my child to attend as many games and practices as reasonably possible in a timely 
manner.
• Notify the coach/manager ahead of time of absences.
• Respect the facilities, either home or away, in which my child is privileged to play.
• Show respect for the decisions, judgment and authority of the officials and timekeepers.
• Show respect for the feelings and accept the capabilities of my child, my child’s teammates and 
players on the other team.
• Exhibit a high degree of sportsmanship, teamwork and positive attitude at all times when 
representing my child and the Association.
• Avoid confusing my child by coaching from the stands.
• Gain an understanding of the QCWFHA 48-hour rule to deal with team complaints and adhere
to it.
• Refrain from expressing my opinion of the coaches or players in front of my own child.
• Refrain from using foul language towards other parents, coaches, officials or opponents.
• Refrain from yelling at or threatening referees, opposing players or coaches before, during, or 
after games or practices.
• Refrain from demonstrating frustration or anger after a loss or poor performance.
• Not physically abuse any other person.
• Refrain from approaching the bench during a game situation unless summoned by a coach.

• Failure to comply with this code of conduct may result in disciplinary action as outlined in the QCWFHA Disciplinary policy

• Display good sportsmanship. Always respect players, coaches, and officials.
• Act appropriately; do not taunt or disturb other fans; enjoy the game together.
• Profanity and objectionable cheers or gestures are offensive and will not be tolerated.
• Support the referees and coaches by trusting their judgment and integrity.
• Be responsible for your own safety - - be alert to prevent accidents from flying pucks and other avoidable situations.
• Respect locker rooms as private areas for players, coaches, and officials.
• Failure to comply with this code of conduct may result in disciplinary action as outlined in the QCWFHA Disciplinary policy.

• Play for FUN.
• Work hard to improve your skills.
• Be a Team player – get along with your teammates.
• Learn teamwork, sportsmanship and discipline.
• Respect and adhere to the ideals, policies, and rules determined by Hockey Canada, Hockey 
Nova Scotia, QCWFHA and my team.
• Respect the rules of the game, coaches, opponents, officials and their decisions.
• Discuss an official’s decision calmly and express your opinion clearly and without profanity or 
disrespect.
• Don’t be afraid to make mistakes; that’s part of the learning process.
• Be modest in victory and gracious in defeat.
• Give 100% effort at each practice and game.
• Be present before games and practices in a timely manner.
• Notify the coach/manager ahead of time if I will be absent.
• Refrain from using foul language towards teammates, coaches, officials or opponents.
• Respect the facilities, either home or away, in which I’m privileged to play.
• Failure to comply with this code of conduct may result in disciplinary action as outlined in the QCWFHA Disciplinary policy.

Generally, Hockey Nova Scotia rules dictate the penalties and suspensions which may be levied against a 
player or team official for conduct on or off the ice.
Some types of conduct, whether on or off the ice, however, may warrant additional discipline or 
suspension. All HNS penalties and suspensions shall be considered to be minimum penalties and QCWFHA
reserves the right to increase suspension beyond Hockey Canada, HNS, or HNSMC.
QCWFHA reserves the right to discipline any member and/or player of its association.
Procedures
In the event that a team wishes to suspend a player for code of conduct violations they must follow the following procedures.
1. A meeting must occur between a representative from the team, a member of the QCWFHA
Executive, the player and the parent(s)/guardian(s) of the player. At this meeting the reasons for the suspension must be fully explained and agreed upon by all parties.
2. If a suspension is invoked, the Vice President of Hockey Operations must be notified and a 
report must be filled out and signed by both a team representative and a parent/guardian.
3. In the event that the parent(s)/guardian(s) disagree with the suspension, the matter must be escalated to the QCWFHA Disciplinary Committee.
In the event that a team wishes to suspend a member of the bench staff for code of conduct violations they must follow the following procedures.
1. A meeting must occur with all team executive members present to communicate the reason for the suspension.
2. If a suspension is invoked, the Vice President of Hockey Operations must be notified and an 
QCWFHA suspension report must be filled out and signed by both a team representative and
the bench staff being suspended. Bench staff suspensions will be reviewed and if warranted 
they may be sent to the Disciplinary Committee for further review and possibly further 
disciplinary action.
3. In the event that the bench staff being suspended disagrees with the suspension, the matter must be escalated to the QCWFHA Disciplinary Committee.

Disciplinary Committee
The President or Vice President will chair the discipline committee. They will request one member of the Board and one individual from the Membership at Large to sit on the disciplinary committee.
The committee will meet in accordance with HNS timeline to review and investigate the complaint. The committee reserves the right to, without prejudice, suspend immediately prior to completing their investigation.
Where warranted, the committee will forward their findings off to the Executive Committee for review prior to filing with HNS.

QCWFHA adheres to the Hockey Nova Scotia Dressing Room Supervision Policy with respect to Female 
Hockey dressing rooms.
Hockey Canada (HC) and Hockey Nova Scotia (HNS) work diligently to protect all participants from all 
forms of Bullying, Harassment and Abuse whether Emotional, Physical or Sexual. HC and HNS consider 
any form of Bullying, Harassment and Abuse to be totally unacceptable and will do everything possible 
to prevent this behavior from taking place within all Minor and Female Hockey dressing rooms. To this 
end, HC/HNS will promote awareness of all forms of Bullying, Harassment and Abuse by providing 
Educational materials and Programs for Participants, Parents, Coaches, Volunteers and Staff members.
It is the Policy of HC/HNS that there shall be no Bullying, Harassment, or Abuse permitted whether 
Physical, Emotional or Sexual of any Participants in any of the HC/HNS Programs. HC/HNS expects every 
parent, coach, volunteer and staff member to Safeguard the Welfare of all Participants and to Protect 
them from any form of Violence.
To that end HNS requires all Coaches/Bench staff and member Minor Hockey Associations to provide 
supervision for all Minor/Female Hockey dressing rooms before, during and after all games and 
practices. HNS requires that Minor/Female players should be supervised at all times, HNS requires 
MHAs/ Coaches to follow the ‘‘Two Deep Method” of supervision recommended by Hockey Canada. A 
lone personnel member should never be in the dressing room with players at any time, especially when 
players are showering or changing: two adults should be present together, this is called the “Two Deep
Method” of supervision. Supervising personnel must be members of the team staff or adults who have 
completed either “Speak Out” or the “Respect In Sport” for volunteers and have submitted their record 
checks [CAR &CRC] to their MHA. Parents of all players should be made aware of the “Two Deep 
Method” and avoid letting their children into unsupervised dressing rooms.
All Minor Hockey Associations within HNS are required to develop a Dressing Room Supervision Policy 
that supplements this HNS policy and this it is to be to be communicated to all members within that Association.
Failure to comply with this HNS Policy will result in Disciplinary action being taken by the appropriate HNS Council through the HNS Discipline Coordinator. A First Offence will result in a letter of reprimand  being issued to the Head Coach and copied to the team’s Minor Hockey Association. A Second Offence will result in an Indefinite Suspension being issued to the Head Coach and an investigation being conducted by the appropriate HNS Council.
The intent of this Policy is to ensure the Safety of all participants in the Minor and Female Hockey Programs within HNS.

For the purpose of this Social Media and Networking Policy, the policy will encompass public 
communications through such internet mediums and websites as Twitter, Facebook, Instagram, LinkedIn, Foursquare and any other social media network that allows users to communicate online.
The policy will be applicable to all members of the QCWFHA, including Directors, Teams, QCWFHA members and staff, on-ice and off-ice officials, players, players’ family members and supporters.
QCWFHA recognizes and appreciates the value of social media and the importance of social networking to all of its stakeholders. QCWFHA also respects the right of all Teams and Association personnel to express their views publicly. At the same time, we must be aware of the dangers social media and networking can present.
The purpose of this policy is to educate the QCWFHA Community on the risks of social media and to ensure all Teams and Association personnel are aware that conduct deemed to be inappropriate may be subject to disciplinary action by the Team or QCWFHA. 
SOCIAL MEDIA GUIDELINES
a) QCWFHA holds all members who participate in social media and networking to the
same standards as it does for all other forms of media including radio, television and 
print.
b) Comments or remarks of an inappropriate nature which are detrimental to a Team, the 
Association or an individual will not be tolerated and will be subject to disciplinary action.
c) It should be recognized that social media comments are on the record and instantly published and available to the public and media. Everyone including Association and/or Team personnel, players, corporate partners and the media can review social media communications. You should conduct yourself in an appropriate and professional manner at all times.
d) Refrain from divulging confidential information of a personal or team related nature. Avoid 
revealing business or game strategy that could provide another team or individual a competitive advantage. Furthermore, do not discuss injury information about any player. Only divulge information that is considered public.
e) Use your best judgment at all times – pause before posting. Once your comments are posted they cannot be retracted. Ultimately, you are solely responsible for your comments and they are published for the public record.
f) Players or hockey operations staff is not permitted to participate in social media or networking two (2) hours prior to the start of a game and at least one (1) hour following the completion of a game.

SOCIAL MEDIA VIOLATIONS
The following are examples of conduct through social media and networking mediums that are 
considered violations of the QCWFHA Social Media and Networking Policy and may be subject 
to disciplinary action by the Team or QCWFHA
a) Any statement deemed to be publicly critical of Association officials or detrimental to the 
welfare of a member Team, the Association or an individual.
b) Divulging confidential information that may include, but is not limited to the following: player 
injuries; game strategies; or any other matter of a sensitive nature to a member Team,
QCWFHA or any individual.
c) Negative or derogatory comments about any member of the Team, QCWFHA, League
staff, programs, stakeholders, players or any member of an opposing team.
d) Any form of bullying, harassment or threats against players or officials.
e) Photographs, video or comments promoting negative influences or criminal behavior.
f) Online activity that contradicts the current policies of the QCWFHA.
g) Inappropriate, derogatory, racist, orsexist comments of any kind.
h) Online activity that is meant to alarm other individuals or to misrepresent fact or truth.
DISCIPLINE
The Team or QCWFHA will investigate reported violation(s) of this policy in the manner set out in the  QCWFHA By-Laws for other types of violations. If the investigation determines that a violation has occurred, the Team and or QCWFHA will impose appropriate disciplinary actions.
SUMMARY
When using social media and networking mediums, QCWFHA members should assume at all times they are representing QCWFHA or its member Associations or Teams. All members of QCWFHA should remember to use the same discretion with social media and networking as they do with other traditional forms of media.QCWFHA members agree to adhere to all conditions set forth with in the Social Media Policy. It is understood that violating the guidelines set fourth within the policy will lead to appropriate disciplinary action against both parents and or child/player.

All players need to be registered with QCWFHA and have paid their tryout fee before being permitted to attend tryouts. Any player who has an outstanding account balance is not eligible to participate in tryouts until those fees have been paid.
Players will be assigned a pinnie/jersey for tryouts, which they must wear during all of their ice sessions, as the number they are assigned will identify them to evaluators.
Players must attend all tryout sessions or provide a valid reason to the Head Coach for not being able to attend an evaluation session.
Evaluations will be competed by the Head Coach and independent evaluators.
Hockey Nova Scotia regulations permit a female player to try out for a minor team. Female players choosing to play female hockey will have to attend the female tryout process from the beginning and are not permitted to be part of both a minor tryout process and female evaluation process at the same time.
Once team selections have been made rosters will be posted on the QCWFHA FB website, but not during school hours.

If a player is injured and unable to participate fully in the QCWFHA try out process, their parents may 
apply in writing or by email, to the President of the QCWFHA for special consideration. The following 
process will be enacted:
• Parents must obtain and submit a doctor’s certificate that details both the injury as well as the 
anticipated date of healthy return to the level of activity expected for all players at the level 
where the injured player is trying out. The circumstances behind the injury as well as the 
anticipated return date will be taken into consideration.
• If the player has been on the ice with the team onto which they are hoping to be placed, the 
coaching staff and evaluators, if applicable, will evaluate the player based on what they
demonstrated during the try outs they attended.
• If the player was not able to be seen on the ice or if the coaching staff feels the player did not 
attend enough ice sessions to be fairly evaluated, the coaching staff may consult other coaches 
and evaluators who would have seen the player during the current round of tryouts. For 
example, a player was assessed during the AAA tryouts and becomes injured during the AA 
tryouts. The AA coach may consult the evaluators and coaching staff of the AAA team for 
assessments of the player.
• If the player was not seen during any phase of the try out process, the coaching staff, if they see the merit in doing so, may consult with the coaching staff who worked with the player in the 
previous year. Once all information is gathered, the coaching staff will decide on whether or not the player will receive special consideration and be placed on the team or whether the player  will be released.

QCWFHA is committed to a successful 50-50 lottery program. The lottery is intended to raise funds for the association and to help offset the cost of participation for the members. The association will use lottery proceeds to offset a portion of the operational expenses and to provide the members with a strong development program. Members benefit directly from the lottery by way of reduced membership fees and a direct reward based on individual lottery ticket sales.
Lottery Schedule
1. There will be 26 lottery draws.
2. The date for the first draw will be set before the season starts.
3. Draws during the Christmas holidays will be scheduled based on what day of the week Christmas and New Year’s occur.

Player and Team Rewards
Each player will earn 35 cents for each ticket sold which is held in a kitty for use the following season.
1. Kitty funds will be applied to registration costs and then rep fees.
Each rep player is required to sell 350 tickets or $700.00 in sales 
volume for the season. Each House League only player is required to sell 175.00 or 350.00 in sales.
1. This minimum requirement is not reduced for players within a family of multiple players.
2. Rep Players may elect to withdraw from participation in the lottery by paying $350.00 to
QCWFHA. This is in addition to: registration fees, rep fees, and any team fee. House League only players may electe to withdraw from participation in the lottery by laying 175.00 to QCWFHA. This is in addition to programming and insurance fees. 
3. Players who fail to meet the required 175/350 tickets or $350/$700.00 sales volume 
threshold will be required to pay the shortfall to QCWFHA. QCWFHA will recover the shortfall 
by reducing the player’s kitty balance by 50% of the amount of the shortfall. For example, a 
rep player who sold $620.00 in tickets is short $80.00 in sales. This player’s kitty will be
reduced by $40.00.
4. Should the kitty balance be insufficient to cover the shortage, the remaining balance will be 
added to the player’s account.

Sales and Kitty Tracking
1. Families with two or more players in QCWFHA are encouraged to consolidate all ticket
sales under one player’s name.
2. Each player will be identified by the family email address that was recorded during the 
registration process.
3. Players, who are part of a multi-player family, are considered to be in compliance of the 
minimum sales requirement, if one member of the family has sufficient sales volume to cover all players in that family. For example: One member of a family with three players has sales of
$2100 and the other two players have not recorded any sales. QCWFHA would consider each of the other two players to have met the sales requirement.
4. QCWFHA will report sales and kitty balances to each player weekly. Players can request a
report of their kitty balance at any time.
Collection Office
1. The lottery collection office is located in the Antigonish Arena Board Room and will open from 12:00PM – 4:00PM each draw date. Changes to the times or locations will be posted on facebook and communicated in an email broadcast.
2. We are unable to accept pennies, nickels, dimes or quarters.
Ticket Control
1. Sellers are expected to treat their assigned tickets like cash.
2. QCWFHA will record all ticket numbers issued to each player.
3. QCWFHA will record the number of sold tickets submitted each week.
4. Sellers will be required to return any un-sold tickets during the final collection period.
5. QCWFHA will reconcile the number of tickets issued, the number of tickets sold and the
number of unsold tickets returned.

6. The seller will be responsible to reimburse QCWFHA for any discrepancy between the amount
of sold and returned tickets compared to the number of tickets issued.
7. Each missing ticket will be valued at $1.60.
8. There will be no kitty allocation for payment of missing tickets.
9. Proceedsfrom missing tickets will be allocated to the following season’s 1st draw.

Teams can apply to the QCWFHA Executive with fundraising requests. No fundraising is permitted until approved by the QCWFHA Executive.

Weekly practice ice times will be assigned to teams once a list of teams playing out of QCWFHA has 
been finalized. This list will be created by QCWFHA. Practice times will be assigned by the Ice
Coordinator such that considerations for player age, player travel times, and other ice time conflicts are 
addressed. The Ice Coordinator will review the ice schedule with all Board members to ensure there are 
no conflicts and ice is fairly distributed.
All teams have the right to purchase ice times for extra games and practices above set limits when ice is 
available. This time must be booked through the Ice Coordinator.
Should a team qualify for Provincials or “Day of Champions” QCWFHA will provide a reasonable amount 
of additional ice time.
Responsibilities: 
Team Managers
• Submit requests for additional ice time
• Notify Referee in Chief, Arena Management and Ice Coordinator of any game cancellations. 
Failure to do so may result in team being billed for cost of officials and ice.
• Review schedule to ensure allotted ice time is correct
Ice Coordinator
• Review ice requests and schedule ice times for teams.
• Playoff games may be scheduled for two hours of ice time if required by HNS. Ice to be cleaned 
before the game and after the second period as well as the possibility for overtime.
• Games Ice should be assigned using the following order of priority:
1. Tournament Games
2. Playoff Games
3. League Games
4. Exhibition Games
Procedure:
1. Teams will provide ice coordinator with league schedules as early as possible.
2. Ice Coordinator confirms ice availability with facilities. 

Non-family member coaches are eligible to claim expenses for travel to games and tournaments under the following guidelines:

• Claim Submission

  • Claims should be submitted monthly.

  • The final claim must be submitted no later than April 1st of the current hockey season.

• Hotel Stays

  • QC will reimburse $125.00 per night for hotel accommodations on the night of a tournament.

  • The night before a tournament or game is not covered.

• Private Accommodation

  • If staying with friends or family, coaches may claim $40.00 per night as compensation.

• Other Expenses

  • Meals and mileage are not covered.

  • Carpooling is encouraged whenever possible.

• * A Family member refers to parents/guardian, grandparent and siblings of a team member.
  **Note: QCWFHA will not pay Non-Family Member coaches expenses associated with travelling with in the Quad County Zone.

1. QCWFHA will work with the Referee-In-Chief and Assigners in the Quad County Zone. Rates
will be confirmed prior to the beginning to the season.
2. All Officials must be registered, certified and insured through Hockey Nova Scotia.
3. A (3) Three-Official system should be used for all U11 and U13 games, all U15 AA, A or B games
and all Community "C" games.
4. A (4) Four-Official system should be used for all U15 AAA and all U18 AA and A games.

Lottery Sales Form

Dowload and Print Form

Medical Form

HC Safety Program Player/Team Injury Log

HC Injury Report

Parent Declaration Form

Concussion Recognition Tool

Concussion Card

QC Reimbursement Expense Form

Please download the QC Reimbursement Expense Form and email a completed copy to qcztreasurer@gmail.com

QC TOURNAMENT PAYMENT FORM

Program Registration – Hockey Season

You are registering your child for the upcoming hockey season. Please only proceed with registration if you are certain of your commitment.

Important Note:

If you have any questions, please contact us before completing registration.

In order to be a member of QC you must agree to review and abide by all QC policies and procedures. 

QC POLICIES

In particular, you must read and review the following policies.

Lottery Policy
Conduct Expectations for Parents
Social Media Policy
Registration and Fees Policy
Discipline Policy & Procedure

I further agree to abide by the conditions of the Abusive Parent Dispute Resolution Policy of HNS (Dispute Resolution Policy) made available to me on the League or HNS website, or by requesting a paper copy.

As part of registration with the Quad County Whitecaps Female Hockey Association (QCWFHA), I acknowledge that I have read and understand the QCWFHA 50/50 Lottery Policy.

I understand that the 50/50 lottery is a vital fundraiser that helps offset the Association's operating costs, supports player development, and keeps registration fees as affordable as possible. I also understand that players earn credits toward future registration fees through ticket sales.

I agree to one of the following:

• Rep/Travel Players: I will either sell a minimum of 350 lottery tickets ($700 in sales) during the season or pay the $350 Lottery Buyout.
• House League Players: I will either sell a minimum of 175 lottery tickets ($350 in sales) during the season or pay the $175 Lottery Buyout.

I understand that:

• Any lottery sales shortfall may be deducted from my player's lottery kitty balance, with any remaining balance added to my Playfinder account.
• I am responsible for all lottery tickets issued to my player. Missing or unreturned tickets will be charged at $1.60 per ticket.
• Families with multiple registered players may combine ticket sales to satisfy the minimum sales requirement for all players within the family.
• I agree to comply with all requirements outlined in the AMHA - QCWFHA 50/50 Lottery Policy.

By selecting "I Agree", I acknowledge that I understand and accept the terms of the QCWFHA 50/50 Lottery Program.

Hockey Canada - Optional Use of Personal Information

Hockey Canada does not sell, trade or otherwise share the personal or contact information we collect outside our Members and Associations. However, we may from time to time use this information for the purposes of offering you additional services, notifying you about promotions (including promotions offered by third parties or sponsors), and/or to conduct hockey specific research. Such communications may come from Hockey Canada, its Members and/or Associations, or may come directly from the third parties/sponsors. This type of usage of your personal or contact information by Hockey Canada, its Members, its Associations and or third parties/sponsors is entirely at your discretion. 

Hockey Canada – Acknowledgement

I certify the information provided to be true and in consideration of the granting of this registration to me with the privileges incident thereto, and by registering I have become subject to the rules, regulations and decisions of Hockey Canada, its Board of Directors, its Members and/or associations which may be restrictive in some areas such as movement from team to team, conduct etc. and I agree to abide by such rules, regulations and decisions of Hockey Canada, its Board of Directors, its Members and/or associations.

By filling this form, I consent to the processing by Hockey Canada of the personal information included in the form. I understand that Hockey Canada may also receive information from Members and/or associations related to my membership status and activities related to hockey programs. The information to be provided is required by Hockey Canada to facilitate hockey programs on behalf of the registrant and Hockey Canada and may be shared with service providers assisting Hockey Canada in doing so. Hockey Canada will treat this personal information with the utmost respect and in accordance with the Hockey Canada Privacy Policy (https://www.hockeycanada.ca/en-ca/corporate/about/privacy-policy) at all times, which should be consulted for more information.

"By proceeding, you acknowledge and consent to the terms outlined above, including the optional use of personal information, the registration acknowledgment, and the use of registration data. Please confirm your consent to proceed and sign off on these waivers."